ADMINISTRATIVE HISTORY

Pursuant to the School Facilities Utilization Act, the Montgomery County Council established the Interagency Coordinating Board ("ICB") for Community Use of Educational Facilities and Services, in October 1978.

The ICB was created because of the need to maximize the use of school facilities by public and non-public agencies; to improve coordination among common services utilizing school facilities; to remove costs for non-public school educational expenses for community use of public school facilities from the Montgomery County Public Schools ("MCPS") budget; to identify new and expanded use possibilities; and to provide input regarding the community use in planning for the construction and renovation of school facilities.

The ICB consists of nine members: (1) the Chief Administrative Officer; (2) the Superintendent of Schools; (3) the President of Montgomery College; (4) a member of the Montgomery County Planning Board; (5) the staff director of the County Council; (6) two citizens appointed by the School Superintendent and confirmed by the Board of Education; (7) two citizens appointed by the County Executive and confirmed by the County Council.

The School Facilities Utilization Act also established an Interagency Advisory Committee which would bring recommendations to the ICB regarding the community use of school facilities. The members of the Committee consist of one representative from each community school council; one representative from each of the county-wide public agencies making substantial use of school facilities; and representatives of municipal, private, and voluntary agencies, as deemed appropriate.

By 1988, community groups used school buildings for more than 430,000 hours. The ICB had accumulated a surplus of $2.3 million renting space in schools. School buildings have been used for county-sponsored after-school programs for elementary and junior high school students, continuing education programs for adults, child care facilities, community sponsored activities, and recreational activities.

Today, there is a separate Executive branch agency known as the Community Use of Public Facilities. In addition to reserving space in schools, one can now reserve meeting rooms in Montgomery County branch libraries and in the Executive and Council office buildings in Rockville, Maryland. The ICB now consists of 12 members.

PROCESSING PROCEDURES

General processing procedures consisted of discarding duplicates, unnecessary binders, and routine transmittals. Oversized documents and photographs were removed from the original location in their assigned series and placed in separate containers. Separation sheets were inserted in the original location within the folder to indicate the new location of any records placed elsewhere.

Preservation copying of newspaper clippings was performed whenever feasible. Records in folders were arranged, unless otherwise indicated, in forward chronological order, with undated records appearing at the end of the folder.

PROVENANCE

These records were transferred from the Community Use of Public Facilities in 1999.

SCOPE AND CONTENT NOTE

These records consist of approximately 1.5 cubic feet of materials. Records are arranged in chronological order. Records consist of ICB by-laws, the School Facilities Utilization Act, memoranda, correspondence, resolutions, and minutes and agendas.

Box 1

School Facilities Utilization Act 1978

Interagency Coordinating Board (ICB) By-laws 1979

ICB Board Memoranda 1978-1979

School Use for Selected Census Tracts 1980

ICB Memoranda/Correspondence FY 1980

ICB Memoranda/Correspondence FY 1981

Awards for ICB members 1979-1981

Work Program FY 1982

Emergency School Closing Procedures 1979-1991

ICB Memoranda/Correspondence FY 1982

ICB Chairman's File FY 1982-1984

Department of Defense Dependents School 1978-1986

Work Program FY 1983

Work Program FY 1984

Box 1 (Continued)

Broad Acres Community School 1984

ICB Memoranda/Correspondence FY 1984

Re-use of Closed Schools FY 1984

ICB Retreat 1984

Box 2

ICB Agendas/Correspondence FY 1985

ICB Chairperson's Working File FY 1985-RESTRICTED

Student Members on County Boards 1985

Impact of Paying Time and One-Half FY 1985

Work Program FY 1985

Awards Nomination/Outstanding Agency FY 1986

After-School Programs/Latchkey Children 1985-1988

ICB Retreat FY 1985

ICB Brochures 1986

ICB Retreat FY1986

Youth Services to Wheaton area 1986

Resolutions FY 1986-1987

County Attorney Opinions 1985-1988

Montgomery County Public Schools and ICB 1986-1992

Issues and Objectives FY 1986-1987

Child Care in School Facilities 1987

ICB Memoranda/Correspondence FY 1987

ICB Retreat FY 1987

ICB Minutes FY 1987

Box 3

Public Hearing/Community Use of Schools 1987

Newspaper clippings 1987-1988

ICB Memorand/Correspondence FY 1988

Public Hearing/Community Use of Schools 1988

ICB Retreat FY 1988

Public Hearing/Community Use of Schools 1989

ICB Memoranda/Correspondence FY 1989

ICB Retreat FY 1991

Community Use of Schools Correspondence FY 1991

Community User's Forum Testimony 1991

Community User's Forum Testimony 1992

Box 4

ICB Forum Testimony 1990

Box 4 (Continued)

Community Use of Schools Public Hearing 1991

Community Use of Schools Public Hearing 1992

Northwood High School Re-use 1985-1991